Minutes of committee meetings

 

Notes of Meeting held 7.30 p.m. 12^th  October 2011               

 

Present:   Linda and Graham Trew

                                Maureen and Colin Payne

                                Jill Lampard

                                Vicky Pye

                                Wendy Bavin

                                John Pridham

                                Jon Hillier

 

1.                             Apologies:            

                                Alan Godden

 

THE CHAIR WELCOMED EVERYONE TO THE MEETING.

                               

2.             Minutes of previous meeting were accepted as a correct record and there were no matters   arising.

 

3.             Update

 

Feedback for the fun day and the Romford Flyers football tournament has proved to be very positive.

 

Around £1000 was raised in total for various causes

 

The stall raising funds for treatment to Alex Field raised £370 and appreciated our support, however very sadly Alex has subsequently lost his battle having recently passed away, our condolences to his family

 

Our thanks to the dog display team and majorettes for their performances during one of the warmest days of the summer

 

 Our aim to raise the profile of our group and give something back to the community  was evidenced by the amount of people who attended

 

Some lessons have been learnt about how we should arrange next year, significantly, parking arrangements.   Romford Flyers will not charge gate admission next year instead they will review fee to clubs who wish to enter the competition.

 

Following agreement with Martin Stanton, Jon Hiller agreed with LBH Parks Department to pay the pitch rental fee to Friends of KGPF and he very kindly handed over a cheque for £400 which was significantly more than the actual cost.   The committee send their thanks to the Romford Flyers management team for this generous donation.

 

On the subject of money, LT said she would contact Martin Stanton and James Rose regarding Official Friends status award.   This was superseded by the receipt of a cheque for £1,000 the following day.

 

The general appearance of the Playing Field is the best it has been for some time, thanks to the Park maintenance team and volunteer, Peter Meredith who has been provided to us by HAVCO.  Peter has been a major asset, working three days a week, litter picking and general work.    We have provided him with tools but he needs £6 a week for travelling expenses.   We have paid him for two months and it was agreed to continue to pay him for the future.   Peter absolutely loves working over the park and we are more than grateful for his dedication.    He is offered refreshments by Claire and Tracey in the café.

 

LT stated that the Play Football official Planning Application was submitted to Council on 2^nd September 2011, advertising for planning has gone ahead and as far as we are aware just one objection has been received in writing therefore, it now has to be referred to Cabinet.  LT stated that she does not foresee any problems with this.     JH let the Group have sight of the revised plans with the new pavilion and some minor adjustments to car parking.  Should Approval be granted works are likely to start later than first planned i.e. November 2011 but the target is still that it should  be completed by the start of the Olympics if not before.     All the re-positioning of children’s equipment, replanting of substantial trees, refurbishment of parking area and new footpaths are incorporated into the planning application and form part of the Lease.

 

The gym equipment is still not repaired and the double gate entrance in Mawney Road opposite Birch Road has still not been re-welded.    LT/GT will contact Parks department again.

 

4.   Treasurer’s Report

 

There was no treasurer’s report presented but the current financial spread sheet is attached to these notes.

 

5.    Christmas Quiz

 

 It was agreed that this should be held at the scout’s hall on Saturday 10th December. 7.30 p.m.  subject to availability from Liz and Alan Godden.  (This has since be obtained)

 

 

 

 

 

Friends of King George Playing Fields, Romford